EXECUTIVE ASSISTANT

Responsible To: Executive Director

Requirements: Bachelors Degree.  Two years experience in administration with a non-profit agency preferred.  Strong interpersonal and communication skills.  Excellent computer skills are required.

Paid Time Off: Regular Full-Time:  10 hours earned per pay period.  Paid monthly.

Description:  The Executive Assistant works closely with the Executive Director in the overall management of agency operations.

Hours:  9 a.m. to 5:30 p.m., Monday-Friday; but available as needed after hours and on weekends in support of Compassion events and related activities.

Responsibilities: The major job responsibilities will include but not be limited to the following areas:

  1. Assist the Executive Director in working with the Compassion Board of Directors and in carrying out board-related activities.
  2. Work under the supervision of the Executive Director in the development and management of the agency budget and in accounting/financial functions for the agency.
  3. Assist the Executive Director in fundraising efforts and in preparation of grant proposals.
  4. Coordinate public relations with the Executive Director for the media related to Compassion functions and events.
  5. Manage and be responsible for the phone system and databases (donations and volunteers).
  6. Coordinate and supervise volunteer activities and perform background checks on volunteers.
  7. Manage inventory and purchasing of office supplies as directed by Executive Director.
  8. Assist Executive Director and other staff with correspondence, fliers, processing and mailing newsletters and processing daily mail.
  9. Assist Executive Director, as needed, in preparing for resident meetings each week for Co-Partners and once a month for Life Skills.
  10. Process initial interview with potential resident, i.e., supervise filling out of required forms and paperwork, maintaining waiting list and applicant list. Prepare new resident packet.  Maintain resident roster.
  11. Process non-monetary donations.
  12. Perform other responsibilities as determined by the Executive Director.

Submit letter of interest and resume by June 30 to Executive Director, 1421 Austin, Waco, Texas, 76701 or electronically to jill_mccall@compassionwaco.com.